Executive Assistant & Construction Project Administrator - Operations Specialist

Join Collet Design Studio as an Executive Assistant & Construction Project Administrator in the heart of Bali’s most dynamic locations—Canggu, Ubud, or Denpasar. This is a unique opportunity to blend high-level administrative expertise with hands-on construction project management in one of Indonesia's most sought-after destinations.

At Collet Design Studio, we are a leading architectural and interior design firm known for our innovative and sustainable projects. Our team is dedicated to creating spaces that inspire and transform. As an Executive Assistant & Construction Project Administrator, you will play a crucial role in supporting our projects from conception to completion, ensuring seamless coordination between our design team, clients, and contractors.

In this role, you will be responsible for managing project schedules, budgets, and resources, while also providing administrative support to our executives. You will work closely with our project managers and architects to ensure that all project milestones are met, and that our clients' vision is brought to life.

📋 Tanggung Jawab Pekerjaan

• Manage project schedules, budgets, and resources using tools like Microsoft Project and Asana.
• Coordinate with contractors, subcontractors, and suppliers to ensure timely delivery of materials and services.
• Prepare and maintain project documentation, including contracts, permits, and reports.
• Assist executives with administrative tasks such as travel arrangements, meeting scheduling, and correspondence.
• Monitor project progress and identify potential risks or issues that may impact project timelines or budgets.
• Maintain accurate records of project expenses and revenues, and prepare regular financial reports for management.
• Assist in the preparation of tender documents and bids for new projects.
• Ensure compliance with all relevant laws, regulations, and industry standards.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Project Management, or a related field.
• Minimum of 5 years of experience in construction project administration or a similar role.
• Proficient in Microsoft Office Suite, particularly Excel and Outlook.
• Experience with construction management software such as Procore or PlanGrid is a plus.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Familiarity with Indonesian construction laws and regulations.
• Ability to work well under pressure and meet tight deadlines.

🛠️ Keahlian

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